Working at Lois Law Firm Delivering the best service to our clients means hiring, cultivating and retaining the best lawyers and staff

Working at Lois Law Firm is an opportunity to constantly learn, grow, advance and to be a part of the leading New York workers’ compensation law firm in the industry. LOIS serves our clients to the highest standards while being dedicated to the lives of our employees, professionally and personally. This includes training, supporting and developing the careers of our legal staff while providing a unique culture where everyone can be their authentic selves. All attorneys, paralegals and staff contribute to the success of our Firm, which enables us to provide what our clients consistently call “best-in-class service.” Working at LOIS means finding the place where you can succeed, grow, and be part of a constantly advancing firm that breaks barriers. Our true commitment to our standards and core values, Creativity, Advocacy, Professionalism and Service, propel us to positive outcomes for our clients.

Work-life balance and career growth are fundamental priorities at LOIS. We strive to build strong, responsive relationships, while being ethically responsible and formidable allies.

About the Role

Lois Law Firm is seeking a Legal Talent Acquisition Coordinator who is passionate about recruiting and connecting excellent legal talent with our outstanding firm. The Legal Talent Acquisition Coordinator serves as the face of the firm, welcoming and guiding candidates through their recruiting journey with us. The coordinator will work closely with our Managing Director of People and firm leaders to strategically shape our attorney and paralegal recruitment process. Your impact will extend beyond hiring – you will be integral to the growth of the firm.

• First Impressions Matter: As the initial point of contact for potential attorney and paralegal hires, serve as the brand ambassador and relationship builder; your professional and welcoming approach will set the tone for their experience and advance their engagement with LOIS, during the recruiting process and beyond.
• Creative & Curious: Resourceful, creative and adept at thinking outside the box, exploring new avenues and uncovering hidden talent pools.
• Strategic Recruitment: Collaborate with LOIS leadership team to execute a thoughtful, results-driven approach to legal talent acquisition. Spot trends and proactively pivot to take advantage of opportunities. Track recruitment metrics, identify trends and propose areas for improvement.
• Candidate Experience: Advocate for and provide excellent service to candidates, your clients, to ensure they feel valued and informed throughout the interview/hiring process.
• Relentless: As a driver, you thrive on curiosity and are relentless in the pursuit of qualified candidates that will join the LOIS Team. Always in search of innovative ways to improve and expand the talent search process.
• Passionate & Positive: Passionate about our firm, our success and growth; positive in your approach to your role and goals and about LOIS as a best-in-class law firm.

Knowledge, Skills and Abilities

• Demonstrated ability to communicate clearly and effectively, both orally and in writing, with attorneys, staff, vendors, and the public and to positively influence others.
• Possesses the interpersonal skills necessary to communicate information with professionalism, tact and courtesy, as well as follow instructions effectively.
• Highly detail orientated with demonstrated ability to organize and prioritize work in a dynamic and complex environment that includes multiple locations to meet deadlines and daily requirements.
• Ability to provide quality client service to both internal and external contacts regarding routine and complex matters. Employs considerable tact, discretion, and persuasion in gaining the cooperation of others.
• Demonstrated ability to work effectively both independently and with others with a cooperative, enthusiastic and friendly approach to accomplish position functions and participate in team efforts.
• Ability to analyze and interpret information from a variety of sources, apply critical and creative thinking to draw conclusions or develop solutions to complex problems.
• Represent the firm with honesty, integrity and professionalism, consistently acting in an ethical manner.
• Ability to work overtime as necessary.

Job Description

• Review with urgency all new applicants to various applications daily to identify candidates; accurately designates status (interview/hold/pass, etc.) in our applicant tracking system.
• Manages multiple components of the Firm’s social media and legal hiring platforms including sourcing candidates, posting job openings, refreshing postings, producing statistical reports, etc.
• Supports the circulation and coordination of internal communications regarding candidates.
• Conducts scheduling of phone screenings, interviews, writing assignments, Omnia assessment, (a workplace performance assessment) and follow-up communications.
• Handles attorney interview meeting appointments and updates and confirms as needed.
• Coordinates conference room reservations and prepares conference rooms for in-person interviews (resumes, assessment sheets, screening notes, etc.)
• Greets candidates when they arrive for interviews, notifies interviewers.
• Works with IT team to secure video links for interviews as needed and ensures interviews involving videoconferencing are connected without issue.
• Maintains recruiting records in Applicant Tracking System (GetHired), including charts and reports including applicant tracking, evaluation reports, candidate information, market salary data and intelligence re: competitors, etc.
• Ensures operations/onboarding team are notified and pre-hire information is collected and distributed as directed.
• Coordinates firm and market research projects with research services, compiles relevant data in a user-friendly format.
• Manages sharing of resume with recruiting committee and uploading to appropriate location in Practice Master (PM) our document management platform.
• Sets up and administers writing and Omnia assessments and uploads to appropriate location in PM.
• Maintains Recruiting PM workspace including saving docs/emails using approved naming conventions and maintaining general organization of e-files.
• Works in collaboration with operations team members to ensure onboarding and proper training is executed.
• High-touch follow up with new hires to ensure they are integrating well; any needs are addressed.
• Ensure applicant/new hire data is properly entered into the Heartland (Payroll/HRIS/Recruiting platform) recruiting module and candidate tracking chart.
• Work with Marketing Director to ensure the firm’s external career webpage is accurate/up-to-date.
• Update forms, as needed.
• Assists with special projects as needed.

Education

The position requires a Bachelor’s Degree in a relevant field.

Experience

At least 2 years of previous experience in legal recruiting required.

Additional Information

We lead in providing on-going education programs for all levels of employment, from legal assistants to partners. By combining the opportunity for real professional growth and continuing CLE and educational opportunities with billable hour credit, our health and welfare benefits that exceed that of our competitors, community-driven culture LOIS cultivates an atmosphere of advocacy for everyone.

Our Firm is committed to fair and equitable compensation practice in accordance with applicable laws. The pay range for this position is $55-65,000. The salary for this position may vary based on location, market data, an applicant’s skills and prior experience, certain degrees and certifications, and other factors.

Lois Law Firm offers a competitive compensation and comprehensive benefit package. Our benefits include healthcare, vision, dental, safe harbor 401k contribution by the firm, extensive training, events and social activities. We take great pride in our positive, friendly culture that rewards hard work and success, at the same time recognizing the importance of family and community service.